Executive Assistant

Company Description

Lilo Life is a values-driven consultancy dedicated to supporting startups, entrepreneurs, and mission-led organizations with operational clarity, creative execution, and strategic momentum. Our approach is centered around crafting thoughtful solutions that prioritize people, the planet, and health. Founded by Stacey, a strategic operator with over 15 years of experience, Lilo Life embraces the belief that small decisions can create meaningful progress. We help clients move from clutter to clarity, build aligned systems, and make impactful decisions to build what matters.

Role Description

This is a full-time remote role for a Virtual Assistant. We're seeking a thoughtful, proactive, and tech-savvy Executive Assistant who thrives in a dynamic environment and isn’t afraid to roll up their sleeves and help build. This role is part right-hand, part problem solver, and part operational thinker. You’ll work directly with the founder to manage key aspects of the business — from calendar flow and digital organization to project execution and system support across multiple ventures (including consulting, real estate, and creative projects). This is a unique opportunity to work alongside someone who’s building intentionally.

Qualifications

• Manage calendars, inboxes, scheduling, and communications with thoughtfulness and clarity
• Assist with research, light bookkeeping, and the preparation of proposed plans, and project management
• Strong critical thinking, eagerness to learn, and comprehension
• Help manage tasks and track project progress across multiple initiatives and brands
• Excellent at using digital tools and software for remote work
• Independent, resourceful, and great at self-managing multiple tasks effectively
• Anticipate needs, bring ideas forward, and help make systems smoother
• Previous experience in a similar role is a plus (operations, property management, creative or digital businesses)

Send me a note describing a time you were proud of solving a problem and what you did to solve it. Bonus if you include a fun fact or tell me your favorite tool for staying organized.