Scheduler - Work From Home

At Arch Capital, Inc., we are a forward-thinking company specializing in providing cutting-edge financial services to businesses and individuals. We believe in fostering a collaborative work environment, driven by integrity, efficiency, and a commitment to excellence. As we continue to grow, we are looking for an organized, proactive, and dependable Scheduler to join our remote team. If you’re detail-oriented, highly organized, and passionate about helping teams stay on track, this could be the perfect role for you! Position Overview We are seeking a motivated and detail-driven Scheduler to manage appointments, meetings, and events for our internal teams and clients. This remote position requires excellent time management, strong communication skills, and a knack for juggling multiple tasks at once. As a Scheduler at Arch Capital, Inc., you will play a key role in ensuring our team operates smoothly by coordinating and managing schedules effectively. Key Responsibilities

• Coordinate and schedule internal and client meetings, ensuring the right resources are available and times are optimal.
• Manage and update calendars for multiple team members, including executives and department heads.
• Confirm appointments and meeting details, ensuring all participants are informed and prepared.
• Handle scheduling conflicts and adjust appointments or meetings as needed, keeping all parties informed.
• Organize and prioritize urgent appointments or requests, ensuring all deadlines are met.
• Communicate with team members, clients, and external vendors to ensure the timely scheduling of meetings, interviews, and conferences.
• Maintain and organize detailed records of scheduled appointments, including meeting agendas, locations (virtual or physical), and relevant documentation.
• Assist with rescheduling or canceling meetings and ensure all parties are notified in a timely manner.
• Monitor the team’s availability and suggest the most efficient use of time for meetings.
• Ensure seamless communication between departments, helping facilitate a smooth workflow and reducing scheduling conflicts.
• Assist with travel arrangements for key team members as needed, including booking flights and accommodations.

Qualifications

• Proven experience as a scheduler, administrative assistant, or similar role.
• Strong proficiency in calendar management and scheduling tools (Google Calendar, Outlook, Calendly, etc.).
• Excellent communication skills, both written and verbal, to interact with internal teams and external clients.
• Highly organized with the ability to manage multiple schedules and tasks simultaneously.
• Strong attention to detail and ability to handle conflicting priorities.
• Ability to work independently with minimal supervision in a remote setting.
• Proficient in using office software (Microsoft Office Suite, Google Workspace, etc.).
• Comfortable working with virtual meeting platforms (Zoom, Microsoft Teams, etc.).
• Strong problem-solving skills and the ability to think quickly on your feet to resolve scheduling conflicts.

Preferred Qualifications

• Previous experience in a remote work environment.
• Familiarity with project management tools (e.g., Trello, Asana) is a plus.
• Knowledge of the financial services industry is advantageous but not required.

Benefits

• Competitive salary.
• Fully remote position with flexible working hours.
• Paid time off and holidays.