Remote Agency Administrator | WFH

Job Overview We are in search of a meticulous and highly organized Agency Administrator to facilitate the efficient day-to-day operations of our remote office. This pivotal role involves overseeing various administrative tasks, managing correspondence, coordinating meetings and travel logistics, and ensuring the accuracy of record-keeping. The ideal candidate is proactive, possesses exceptional communication skills, and is adept at utilizing office management tools such as MS Excel. If you excel in dynamic environments and take pride in maintaining operational efficiency, we invite you to apply. Key Responsibilities

• Promptly answer phone calls and expertly direct inquiries to the appropriate contacts.
• Track the locations of staff and provide accurate contact information as required.
• Process requests for policy and endorsement forms, as well as inquiries regarding Insured Closing Letters.
• Follow up with agents regarding remittance reminders and manage agent statements.
• Pre-process title policy reports, submit them to corporate, and coordinate payments with accounts receivable.
• Draft, edit, and manage letters, memos, faxes, emails, and reports.
• Maintain organized filing systems and oversee the distribution of documents.
• Schedule meetings, reserve conference rooms, and arrange catering as necessary.
• Sort, open, and distribute incoming mail and manage outgoing correspondence.
• Coordinate courier and overnight mail services.
• Order office supplies and research vendors for pricing optimization.
• Manage expense reports, travel arrangements, and maintain updated contact lists.
• Provide general support to visitors and serve as a liaison between internal and external clients.
• Collaborate with senior administrative assistants to fulfill requests from leadership.

Required Skills

• Proven experience as an administrative assistant, office administrator, or virtual assistant.
• Strong organizational abilities and a capacity to effectively multitask.
• Exceptional verbal and written communication skills.
• Proficiency in MS Office (Excel, Word, PowerPoint).
• Knowledge of office management systems and procedures.
• Ability to manage sensitive information with the utmost discretion.
• Self-motivated with a robust work ethic and problem-solving acumen.

Qualifications

• High School diploma required; additional qualifications as an Administrative Assistant or Secretary will be an advantage.

Career Growth Opportunities We are committed to fostering an environment that promotes professional development and career advancement, encouraging you to grow within your role and expand your skills. Company Culture And Values Our organization emphasizes a supportive work environment where collaboration and teamwork are paramount. We value effective communication and encourage our employees to take initiative, driving their success. Compensation And Benefits

• Competitive salary commensurate with experience.
• Comprehensive benefits package including health, dental, and vision insurance.
• Employer-paid disability and life insurance.
• Flexible spending accounts.
• 401K with company match.
• Paid time off and company-paid holidays.
• Wellness resources to promote a balanced lifestyle.

If you are a detail-oriented professional seeking a role where you can make a significant impact, we encourage you to apply today and become a valued member of our team! Employment Type: Full-Time